After putting in so much hard work over a month, submitting your invoices should not feel like a chore as well. Having completed your monthly timesheet, you will be able to add your invoice immediately.
To create your invoice, click 'Fee invoice' and you will be presented with two options:
Upload your own: Attach an invoice that you have prepared manually.
- Please note that if your fee is a monthly rate and you need to prorate the days worked during the month, you will need to upload your own invoice in order to reflect this information correctly.
- Further information on additional information required on these invoices is noted at the bottom of this page.
Generate automatically: Chronos has a built-in automated invoice creator.
Regardless of whether you upload your own invoice or use our auto-generator, your document must include the following information:
- An invoice number
- An invoice date, which should be the end of the month
- Your name
- Your address
- Your email address
- Your tax registration/identification number
- Date service started
- Date service ended
- Work description for each entry for the month
- If you use our invoice generator, this will be automatically pulled through from your timesheet
- VAT rate if applicable
You also have the option to add a logo to your invoice but this is not mandatory.
All invoices must be submitted by the first working day of the month immediately after the service period. (For example, invoices for services provided in January 20XX are due on or before 1 February 20XX.)
Additional notes for those who upload manually produced invoices:
You must submit your invoice in PDF format.
Some of the details will change depending on the client and based on whether you are contracted with our UAE or Swiss entity (you can find details of this on your onboarding documentation) but in addition to the bullet-pointed items above, your invoice must contain the following information:
- A clear 'tax invoice' designation
- Your VAT registration number, if applicable
- Hyphen's name and address:
- For projects with Hyphen UAE, kindly address the invoice to:
Hyphen DWC LLC
Office 301-46
3rd Floor, Building A3,
Dubai South, Dubai, UAE.
VAT registration number: 30007565851003 - For projects with Hyphen Switzerland, kindly address the invoice to:
Hyphen Group (Switzerland) AG
Hirschmattstrasse 62,
6003 Lucerne, Switzerland
VAT registration number: CHE-110.286.241 - The buyer's name (i.e. the name of your Hyphen contact)
- Your bank account information (including account currency) and email ID
- Please ensure that your bank account detail is that which is used for international transactions, such as your IBAN and swift code or relevant equivalent.
- The account name must tally with your contracted entity or individual name.
- Your project code, which will be provided in your engagement onboarding email
- The amount of time worked (including units as hours or days as per your agreement) and a summary of the services rendered
- The start and end date (service period) of the work undertaken
- Invoice amount (net amount, tax amount and rate, gross amount) and currency
- Please ensure invoicing currency tallies with your contracted currency
Please avoid using non-English characters as this may make the file ineligible for upload.
